Graph is something that can be used to convey information using a graphical form. This includes graphs in documents that can help you in describing numerical data, such as comparisons and trends, making it easier to read and understand.
Talking about graphs, the presentation of information in graphical form can be done using word processing software. One of the functions of word processing software that is widely released on the market is to convert text within a document into a graphical display. And as one of the word processing software, Microsoft Word has provided the functionality.
How to create graphics in Microsoft Word? Eitsss, before that we will explain first what is a graph in a document and all sorts. Let's see the discussion:
Types of Graphs
There are several types of graphics in Microsoft Word that you can choose from. In order for you to use charts effectively, you must first understand the distinctive features of each type. Here is more information about the types of graphs available in Word:
- Graph column: this type of graph uses vertical bars to convey data. These graphs can be used for different types of data, but these graphs are often used to compare some data within an information.
- Line graph: this type of graph is useful for displaying trends. Data points are connected to the line. It can make it easier for the reader to see if a trend or some data tends to increase or decrease over time.
- Pie chart: as the name implies, this type of graph consists of a piece of a circle that is likened to a piece of pie. This graph can make it easier for readers when comparing proportions, where each value is displayed as a piece of cake. So the reader can easily see the values that make up the percentage of the total number.
- Bar graph: this graph is similar to a column graph. The difference is that this graph uses horizontal bars instead of vertical.
- Area Graph: This graph resembles a line graph, but there is a filled region that lies below that line.
- Surface Chart: with this graph you are enabled to display data in 3D view (3 dimensions). This graph is suitable for large and multiple data, enabling you to represent various information at the same time.
In addition to the type of graph, you also need to understand how to read chart. The graph itself contains some elements or sections, which can help you to interpret the data presented in the graph. Here are the different parts of the graph.
- Vertical Axis (The vertical axis, also known as the y-axis): is the vertical part of a graph. The vertical axis measures the value of the column.
- Chart Title: The title should describe what the data is presented on the graph clearly.
- Horizontal Axis (Horizontal axis, also known as the x-axis): is horizontal from a graph. Typically, the horizontal axis identifies the categories of information conveyed in the graph.
- Data Series: This data series consists of the corresponding data points within a graph.
- Legend (Function) The function is to identify each data series representing each of the colors or shapes of a graph.
To add graphs to a Word document, you will utilize a separate spreadsheet window to insert and edit graphically generated data, just like creating a spreadsheet in Microsoft Excel. The process of entering the data inside the spreadsheet is quite simple. But if you are unfamiliar with Excel, you may have to read our article about the full formula of Excel or find out how to use Microsoft Excel.
Okay, after we have previously provided information about how to create a table in Word it is time for us to provide information about how to graph in Word. Make sure you have Microsoft Office installed on your computer or laptop. If not, you see first deh how to install Microsoft Office we've discussed on this site. In this article, we use Microsoft Word 2016. If you use Microsoft Word versions 2016 and below (2010, 2013, or 2007), you can follow the ways we present this with some customizations. Okay, let's start the discussion:
The first step you should do is to add a graph into your Word document. Here's how:
- Place the text cursor in the corner of the document to which you want the graph to appear. Do you know the text cursor? Ituloh the blinking lines in your Word document.
- Hover your mouse cursor over the "Insert" tab, then click "Chart" in the "Illustrations" group as shown by the image below.
- A dialog box containing the types of graphs will appear. Select the chart type from the left panel, then choose the graph model on the right. You will find several graphical options that you can choose.
- Select the graphics you want, then click OK.
- Eng ing eng, a graph and an Excel spreadsheet window will appear. How come Excel spreadsheet? So, the columns and rows inside the spreadsheet become the places you fill with your source data. This is the source data that Word will use to create graphs.
- Enter your source data into a spreadsheet. Also adjust the categories and data series.
- A little explanation, the data contained in the blue box is the data that will appear on the graph. If needed, click and drag the blue box to the bottom right corner manually to increase or decrease the data range.
- After the data entry process is complete, click the "Close" icon to close the spreadsheet window.
- This is it, the graphical display will appear in your Word document.
If you want to alter the data in your graph, you simply select the graph that you want to change, then click "Edit Data" on the "Design" tab. The Excel spreadsheet window of your data will reappear.
If you already have data in Excel file and you want to use also in Word document, you simply copy and paste data from that file, so you do not need to enter data manually . Simply open the spreadsheet in Excel, copy the data, then paste it as a data source in Word.
Aside from the existing data, you can also add an existing Excel graphic, into your Word document. If you update the Excel file one day, the graphic that appears in Word will be updated also automatically adjusts the changes made. So you do not need to work twice to change the data in Excel and Word. For a more complete explanation, see how to change Excel to Word that we have discussed on this site
There are many ways to customize and organize graphics in Word documents. For example, you can change the chart type, reset the data, or even change the look of the created graph. Here is the explanation:
Sometimes, you need to change how to group your chart data. For example, in the graphic below, there are movie revenue data grouped by genre in 6 months. We want to exchange data to be presented data will be grouped by month in 5 genres. In the second case, the graph contains the same data, it's just presented in a different way. Here's how to exchange the data:
- Select the chart you want to change. The "Design" tab will appear on the right side of the Ribbon.
- From the "Design" tab, click "Edit Data" in the "Data" section.
- Click graph again to reselect, then click "Switch Row / Column".
- The rows and columns of the data will be reversed. In the example we use, the data is now grouped by month, and the column is a genre.
b. Changing chart types:
If you think the type of graph you are using is not suitable for your data, you can change it to a different type of graph. In our example, we will change the chart type from the column graph to the line graph. Here's how to change it:
- Select the chart you want to change. Next, the "Design" tab will appear.
- From the "Design" tab, click the "Change Chart Type" command.
- A dialog box will appear. Select the type of graph you want, then click OK.
- New chart type will apply to your data. In our example, the line graph will make it easier for us and the reader to see trends over time.
The layout of a graph can affect some elements, including chart titles and data labels. If you want to change the layout of your graph, here's how:
- Select the graph you want to change. The "Design" tab will appear.
- From the Design tab, click "Quick Layout".
- Select the layout you want from the drop-down menu.
- Jebrettt, your graphic layout will be updated according to the new layout view you choose.
If you do not find the graph layout you need, you can click "Add Chart Element" on the "Design" tab to add title axis, gridlines, and other graph elements. For example, u to fill a placeholder (such as a graphic title or axis title), click on the element and enter your graphic title text.
You can change the graphic design, including color, style, and specific layout elements so that the graphics in your Word document can appear ciamik. Here's how:
- Select the chart you want to change. The Design tab will appear.
- From the "Design" tab, click the "More" drop-down arrow in the "Chart Styles" section as shown below.
- A drop-down menu containing graph style options will appear. Choose the graph style you want.
- Voila, the style of graph you choose will be applied in your graph.
To modify the graph style more quickly, use the formatting shortcut to the right of your graph (shown in the red box in the image below). This feature allows you to customize the style charts, graphic elements and even add filters for your data quickly.
Actually, you can make your data charts cooler with various graphics softwares on the market. However, you can not enter your data if you use it. So using Microsoft Word to process your data into graphics is enough kok.
So many of our articles this time around how to create graphs in Word. Hopefully our article will help you to process a data in a Word document into a readable graph.
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